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This Supplemental/Bid Bulletin is issued to clarify or amend some provisions originally indicated in the Bidding Documents, in compliance with Section 22.5.2 of the Revised Implementing Rules and Regulations of Republic Act 9184and as clarification during the Pre-Bid Conference dated 22 May 2020, to wit:

Issue/Clarification

(ORIGINAL)

Response

(AMENDED, see capitalization and underlined words)


 

 ACTIVITIES

Submission and Opening of Bids Conference

 

SCHEDULE

03 June 2020,Wednesday

 

TIME

2:00 p.m. 

 

 

ACTIVITIES

Submission and Opening of Bids Conference

 

 

 

SCHEDULE

10 June 2020,Wednesday

 

 

 

TIME

2:00 p.m. 

 

Section I. Invitation to Bid

5. A complete set of Bidding Documents may be acquired by interested Bidders on 11 May 2020 to 03 June 2020 from the address below and upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of Nine Thousand Pesos (PhP9,000.00).

It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids.

Section I. Invitation to Bid

5. A complete set…

[…]

In view of the Enhanced Community Quarantine, prospective bidders who will purchase the bidding documents may secure the same from the BAC Secretariat upon payment of Nine Thousand Pesos (Php9,000.00) through the Cash/Treasurer’s Office of the Pamantasan ng Lungsod ng Maynila on the following dates:

1. June 3, 2020 8:00 AM – 5:00 PM

2. June 4, 2020 8:00 AM – 5:00 PM

3. June 10, 2020 8:00 AM – 2:00 PM

 Instruction to Bidders

ITB Clause 20. Sealing and Marking of Bids

• ITB Clause 20.1 to 20.5 pertains to physical submission only and has no provision for electronic submission of bids

Section II. Instruction to Bidders

Section III. Bid Data Sheet (New Provision)

ITB Clause 20.6 Bidders shall submit their physical bids through their duly authorized representative using the forms specified in the Bidding Documents in two (2) separate sealed bid envelopes following the steps provided in Clause 20.1 to 20.5, or two (2) passwordprotected Bidding Documents in compressed archive folders, in case of electronic bid submission, and which shall be submitted simultaneously. The first shall contain the technical component of the bid, including the eligibility requirements under Clause 12 of the Instructions to Bidders, and the second shall contain the financial component of the bid following Clause 13 of the Instructions to Bidders of the Bidding Documents.

 

Procedure for the electronic submission, receipt and opening of Bids.

PURCHASE

1. Upon purchase of bid documents, bidders will provide an official email address they will use to send their electronic bids

SUBMISSION

1. Bidders will send two (2) emails (each email to be less than or equal to 25Mb only – bidders will do necessary file conversions to lessen file size)

1st Email should contain all Eligibility and Technical Components

• E-mail Subject Format: [Contract Reference Number] [First Two Words of Company Name] [Eligibility and Technical Components]

• Attachment: One (1) password protected archive Zip folder

• Zip Folder Contents: Password Protected PDF copy of Eligibility and Technical Components

• PDF File Name Format: [Contract Reference Number]_[First Two Words of Company Name]_[Eligibility and Technical Components] (Note: use underscore instead of spaces in File Names)

2nd E-mail should contain Financial Component

• E-mail Subject Format: [Contract Reference Number] [First Two Words of Company Name] [Financial Components]

• Attachment: One (1) password protected archive Zip folder

• Contents: Password Protected PDF copy of Eligibility and Technical Components

• PDF File Name Format: [Contract Reference Number]_[First Two Words of Company Name]_[Financial Components] (Note: use underscore instead of spaces in File Names)

 

2. Bidders shall send their bids to [email protected] which will send automatic acknowledgement of receipt

3. If bidders failed to receive acknowledgement, please e-mail us at [email protected]

4. Modification and Withdrawal of bids via email

1st Email should contain Modified Eligibility and Technical Components

• E-mail Subject Format: [Contract Reference Number] [First Two Words of Company Name] [Technical Modification]

• Attachment: One (1) password protected archive Zip folder

Zip Folder Contents: Password Protected PDF copy of Eligibility and Technical Components

PDF File Name Format: [Contract Reference Number] _First Two Words of Company Name]_[Technical Modification] (Note: use underscore instead of spaces in File Names)

2nd E-mail should contain Modified Financial Component

• E-mail Subject Format: [Contract Reference Number] [First Two Words of Company Name] [Financial Modification]

Attachment: One (1) password protected archive Zip folder

Zip Folder Contents: Password Protected PDF copy of Financial Components

PDF File Name Format: [Contract Reference Number]_[First Two Words of Company Name]_[Financial Modification] (Note: use underscore instead of spaces in File Names)

 

Example from: registered email submitted during bid docs purchase.

1. United American Pharmaceutical is to submit bid for a project with Contract Reference No. 2020-G-01 

 

1st Email:

To: [email protected]

Subject: 2020-G-01 United American Eligibility and Technical Components

Attachment: 2020-G01_United_American_Eligibility_and_Technical_Components

 

2nd Email:

To: [email protected]

Subject: 2020-G-01 United American Financial Components

Attachment: 2020-G01_United_American_Finacial_Components

 

2. United American Pharmaceutical is to submit modification of bid for a project with Contract Reference No. 2020-G-01

 

1st Email:

To: [email protected]

Subject: 2020-G-01 United American Technical Modification

Attachment: 2020-G01_United_American_Technical_Modification

 

2nd Email:

To: [email protected]

Subject: 2020-G-01 United American Financial Modification

Attachment: 2020-G01_United_American_Financial_Modification

 

OPENING OF BIDS

  1. Zoom meeting will be started 1 hour before opening of bids
  2. At the start of bid opening, screen share will show the repository email
  3. Emails will be opened in order of submission
  4. Passwords will be provided by the bidders during the Zoom meeting for transparency
  5. Screen share will show every document submitted in every folder and every final email accessed through provided passwords
  6. Bid opening and checking of submitted requirements will follow usual procedures

This shall form an integral part of the bidding documents. Any provisions in the Bidding Documents inconsistent herewith is hereby cancelled, modified,and superseded accordingly.

For guidance and information of all concerned.

 

(Sgd.) 

Engr. Paul Edward V. Alvarez

VP ICTO, End-user

 

Sgd.

Atty. Relson P. Moral

PLM-BAC Vice-chairperson